How to anonymise data in the system?

Aktualizowano: 27 października, 2024

2021-05-05 17:05:15 how-to-anonymise-data-in-the-system Anonymisation is a process that changes the data in the system to unrecognizable ones according to GDPR. To do so, you can use one of two following methods: Automatic anonymisation 1. How to set automatic anonymisation? Go to the Club settings -> Configuration – > Member’s option -> GDPR and check the […]

Anonymisation is a process that changes the data in the system to unrecognizable ones according to GDPR. To do so, you can use one of two following methods:

Automatic anonymisation

1. How to set automatic anonymisation?

Go to the Club settings -> Configuration – > Member’s option -> GDPR and check the necessary data type:

Important! For the automatic anonymisation to work, a ticket issued to the Support team is necessary.

2. How do the sliders work:

Name	Anonymised data (ID is inserted instead)	Deleted data
Personal data	First name Last name Personal ID Company assigned to the profile Membership template next to member’s invoices, only the “Delete” icon will remain contractors name next to invoice/receipt	Card number PIN number Identity document number Tax number Company Cell phone Landline phone E-mail address address CRM notes bank details documents added to the profile credit card and direct debit details Consents LOG’s
Medical data		Results tab on the profile Health typed notes in CRM
Photographic data		Profile picture
Financial data	Data on the invoice contractor’s data on the receipts receipts contractor’s data in transactions	Only a trash can icon will be visible next to the invoices of the member
Training data		Training results from the profile Training typed notes in CRM
Employee data	Login Name and surname Second name Personal ID Cashier name Sale staff name on the invoices	E-mail address Phone number Identity d Calendar photo and description Calendar name Phone number and e-mail address on the Calendar Member assosiation

All of the data will be anonymised after given period of time since the last agreement ending date:

All of the employee data will be anonymised after given period of time since the “Approved” slider has been unchecked:

In case of financial data, the accounting documents will be anonymised after the selected period. Regarding the law articles, we suggest not to set the period shorter than 72 months (6 years) in here:

Manual anonymisation on the Member’s profile

1. How to anonymise a particular member?

Go to the Member’s profile -> 3 dots icon -> Anonymise:

Manual anonymisation deletes the same data as the automatic one.

Important! Turning on the manual anonymisation does not require a Support ticket – it is active by default.

This anonymisation can be inactive while:

member has an active membership,
member has money on their wallet,
member has unpaid bar purchases,
member has the data processing suspended,
when the anonymised profile is connected to an employee profile (owns an „Employee” status).

If the anonymisation is not possible, proper pop-up will be shown with an information, what blocks the process: